Roles and Groups

Role matrix

Action	Owner	Admin	Member	Guest
Book any accessible space	✓	✓	✓	✓ (public only)
Book on behalf of others	✓	✓	—	—
Approve / decline bookings	✓	✓	—	—
Create and edit spaces	✓	✓	—	—
Invite and manage users	✓	✓	—	—
Create and manage groups	✓	✓	—	—
Access billing and subscription	✓	—	—	—
Export data / GDPR tools	✓	—	—	—

Creating a group

1. Go to Team → Groups → New group
2. Enter a group name (e.g., “Engineering”, “Executive Team”)
3. Click Create group
4. Add members to the group (see below)
5. Assign spaces to the group (see below)

Adding members to a group

From the group detail page:

1. Click Add member
2. Search for a team member by name or email
3. Select them and click Add — they immediately gain access to the group’s spaces

Assigning spaces to a group

From the group detail page:

1. Click Add space
2. Select one or more spaces from the list
3. Click Save — the spaces are now accessible to all members of the group

Related

• Team & permissions overview — Role definitions and the invitation flow
• Spaces overview — Configure space visibility and booking rules